An IRS tax assessment is a bookkeeping entry made by the Internal Revenue Service when an IRS assessment officer signs a summary record of assessment, with supporting records describing (1) the taxpayer’s name and address, (2) the character of the assessed liability, (3) the taxable period (if any), and (4) the amount of the assessment. 26 C.F.R. § 301.6203-1. The record was formerly kept on a Form 23C but is now kept electronically on a record called a RACS Report 006 (which was held valid in March v. IRS, 335 F.3d 1186, 1188 (10th Cir. 2003)). When a tax is assessed, it has become due.
To prove a tax assessment, “[c]ourts have indicated that a Form 4340 is adequate to prove a valid assessment if it lists the ‘23C date,’ indicating the date on which the actual assessment was made.” FN1. Tax assessments are presumed to be correct, and the taxpayer bears the burden of showing that assessments are arbitrary or erroneous. FN2. In addition, unless there is clear evidence to the contrary, assessments are presumed to have been made by the IRS in accordance with its regular procedures for the making of tax assessments. FN3. Administratively, the IRS’s online master-file account transcripts for a taxpayer’s tax period and form would also show whether and when an assessment has been made and would be sufficient for the IRS to rely upon internally and in administrative collections, even though the more formal Form 4340 would be used in a courtroom setting.
FN1. Huff v. United States, 10 F.3d 1440, 1446 (9th Cir. 1993).
FN2. Welch v. Helvering, 290 U.S. 111, 115, 54 S. Ct. 8, 9 (1933); United States v. Molitor, 337 F.2d 917, 922 (9th Cir. 1964).
FN3. Lewis v. United States, 279 U.S. 63, 73, 49 S. Ct. 257, 260 (1929); Hughes v. United States, 953 F.2d 531 (9th Cir. 1992).
Daniel W. Layton, the author of this post, is a former IRS trial attorney and former Federal prosecutor who was tasked with handling criminal tax prosecutions and civil litigation including tax refund suits, lien enforcement and foreclosures. As a tax attorney in private practice in Newport Beach, he uses his knowledge of IRS procedures and rules to keep the IRS in check and protect his clients’ rights. He may be contacted at (949) 801-9829.